Transforming property operations with end-to-end digital solutions, from managing rental applications to lease renewals and property inspections, Paxform streamlines every stage of the real estate lifecycle. Automate your workflows, simplify document management, and deliver seamless client experiences, whether you manage a single HOA or a multi-location portfolio.
Streamline the leasing process with digital applications, integrated background checks, and automated reference verification that accelerate qualified tenant placement.
Streamline every real estate transaction with autofillable disclosure forms, offer documents, and e-signature enabled agreements. You’ll spend less time chasing signatures and more time closing deals.
Use mobile-friendly property inspection software with photo, video, and condition check capabilities. Automate report generation and access everything securely from one place, no paperwork needed.
Generate lease agreements in minutes, collect electronic signatures online, and automate lease renewal workflows. Paxform makes managing contracts faster and more secure.
Screen vacation guests, confirm property rules, and manage stay-related documentation with ease. Paxform gives you the control you need to run short-term rentals smoothly.
Digitize tenant maintenance requests with real-time submission, photo uploads, and issue tracking. You’ll respond faster, reduce miscommunication, and improve tenant satisfaction.
Schedule virtual or in-person showings with digital booking forms, prospect data collection, and follow-up workflows. Perfect for managing high volumes across units or locations.
Give owners visibility with secure client portal reporting, document sharing, and performance dashboards. Paxform helps you build trust with transparency and efficiency.
Digitize HOA forms, from rule violations to architectural requests and centralize communication with residents. Keep your community connected and your workflows compliant.
In today’s digital world, effective information management is critical for individuals and organizations alike. Paxform delivers tailored solutions that address the specific needs of personal users, businesses, and enterprise-scale operations—all built on our foundation of security, control, and efficiency.
- Rental applications
- Tenant screening authorizations
- Lease agreements
- Move-in/move-out inspections
- Maintenance requests
- Renewal offers
- Notice to vacate forms
- Tenant communication logs
- Lease violation notices
- Security deposit disposition forms
- Guest screening applications
- Property rules acknowledgments
- Special request forms
- Check-in instructions
- Damage reports
- Guest satisfaction surveys
- Owner approval requests
- Maintenance scheduling
- Cleaning inspection checklists
- Occupancy reporting
- Property disclosure statements
- Purchase offers/contracts
- Inspection response forms
- Commission agreements
- Settlement statements
- Contingency release documentation
- Repair request negotiations
- Listing agreements
- Buyer agency agreements
- Closing coordination checklists
- Commercial lease applications
- Tenant improvement requests
- Certificate of insurance tracking
- Maintenance service authorizations
- Lease abstract documentation
- Space planning requests
- Building access requests
- Tenant satisfaction surveys
- Common area maintenance reconciliations
- Lease renewal negotiations
We begin by understanding your property portfolio, from residential units to commercial spaces. You get a tailored strategy that aligns with your operational structure and documentation types, not a one-size-fits-all system.
Our team works closely with yours to review how information currently flows through your organization. You’ll see where automation can simplify tasks and eliminate repetitive manual steps across your leasing, screening, and inspection processes.
Once your workflows are mapped, we configure Paxform to match them precisely. You stay in control while we handle the technical side, ensuring your forms, fields, and routing logic fit your real-world processes.
You won’t need to overhaul existing systems. Paxform integrates smoothly with your current property management software, CRMs, or accounting tools. We’ll help you connect the dots so data moves securely and automatically.
From leasing officers to maintenance coordinators, your teams will get hands-on training built around their actual tasks. You can expect quick onboarding, clear guides, and support that keeps your staff productive from day one.
We provide branded materials and walkthroughs to help tenants, owners, and vendors understand how to use your new digital workflows. You’ll receive templates, email scripts, and onboarding pages that reduce confusion and improve adoption.
Features
Residential
Commercial
Specialty Retail
Digital Forms
Document Collection
Photo Documentation
E-Signatures
Workflow Automation
Background Screening
Mobile Access
System Integration
Reporting Dashboard
Secure Client Portal
Custom Branding
Analytics
Paxform’s real estate platform delivers multiple efficiency-enhancing features tailored for property operations:
- Workflow automation that eliminates repetitive manual processing steps
- Digital forms & document generation, including purchase agreement templates, rent-to-own forms, and property disclosure forms to avoid duplicate entry
- Integrated screening, verification & data collection tools for tenant applications and background checks
- Mobile inspection & condition documentation tools (photo/video, condition reports)
- Automated maintenance coordination with request tracking and routing
- Lease and contract management (renewals, digital signatures) with notification automation
- Owner communication portals and dashboards to reduce administrative overhead
- Analytics & reporting to identify bottlenecks and improvement opportunities
Our implementation team works with your leadership to map out current workflows and apply digital transformation targeted at your biggest time sinks.
Yes. Paxform supports integration with major property management systems, accounting platforms, CRMs, and tenant-screening or transaction management tools. We offer:
- Standard connectors for popular platforms (e.g., Yardi, AppFolio, Buildium, MRI)
- Custom API integrations for proprietary or less-common systems
- Real-estate transaction documentation synchronization: contracts, forms, disclosure statements, etc., stay aligned between systems
We ensure data flows securely and automatically, so you don’t duplicate entries or manage mismatched documents.
Paxform improves client and tenant experience via tools that make real estate workflows smooth, transparent, and user-friendly:
- Streamlined application/lease agreement template processes that reduce friction
- Self-service portals for document access (e.g., lease, disclosure, inspection reports)
- Mobile-friendly submission of maintenance requests + real-time status updates
- Clear communication at each stage (application → contract → move-in → renewal)
- Digital signatures and contract automation for real estate forms & purchase agreements
Feedback collection & surveys to continuously improve service
These features increase satisfaction, reduce delays, and improve retention.
With Paxform, you get a modern, mobile-friendly inspection and documentation system:
- Custom inspection templates & condition checklists for different property types
- Use of mobile apps/devices for photo, video, signature capture & condition reporting
- Comparative and historical reports to track wear, damage or changes over time
- Integration with maintenance systems to tie inspection findings to repair workflows
- Automated report generation with consistent formatting & secure document storage
This ensures full condition documentation, faster inspections, and protects both the owner’s and the tenant’s interests.
Absolutely. Paxform’s real estate document automation platform is built for flexibility:
- Templates for common real estate forms: lease agreements, purchase agreements, disclosure forms, rent-to-own contracts, etc.
- Customization of workflows and terminology to match your business model (residential, commercial, short-term rentals, HOAs, etc.)
- Configurable routing, form fields, and user roles based on your management structure
- Branding, portals, and forms adapted to your style and compliance requirements
You don’t need to change your processes to fit the software—it fits your processes.
Deployment time depends on complexity, portfolio size, and integration needs, but many clients see an initial rollout in 4-6 weeks. Key steps:
- Portfolio and process assessment
- Workflow evaluation & mapping
- Solution configuration (forms, document templates, contracts, inspection templates, etc.)
- Integration planning with your existing tools (PM systems, accounting, CRM)
- Staff training & client/tenant education
We can phase deployment, starting with one property type or process (e.g., lease agreements or inspections) so you get value quickly while scaling out.
Paxform offers a library of real estate forms and disclosure tools to ensure compliance and transparency:
- Property disclosure forms, seller’s statements, and required legal disclosures in purchase or lease contracts
- Standardized property inspection forms and condition disclosure templates
- Rent-to-own agreement forms, purchase agreements, offer & counter-offer templates
- Electronic signatures and autofill features to simplify document creation
- Version control and audit trails so you can track who completed, edited, or signed which form
These tools help you reduce legal risk, keep documentation consistent, and improve regulatory compliance.
Protecting sensitive data, tenant info, contract terms, screening reports is integral to Paxform’s design:
- Secure cloud storage with encryption for both in transit and at rest
- Role-based access control: define who can view, edit, sign, or download documents
- Audit logs tracing document creation, changes, and form submissions
- Compliance with relevant data protection and real estate regulations (depending on region)
- Frequent backups and disaster recovery plans for document management
This gives property managers, realtors, owners, and tenants confidence that their forms, contracts, and records are safe.
Yes. Paxform supports end-to-end workflow automation throughout the real estate lifecycle:
- Tenant applications → background screening → approval
- Lease agreement generation using templates, disclosure forms, and e-signatures.
- Move-in / move-out inspections with automated scheduling and condition documentation
- Maintenance request submission, tracking, and repair approvals
- Lease renewals are triggered automatically with notifications and contract templates
- Owner reporting and commission or settlement workflows
Automation reduces manual handoffs, speeds up processes, and improves consistency across forms and contracts.
Paxform includes built-in reporting and analytics tailored for document and contract lifecycle management:
- Dashboards showing status of pending lease & purchase agreements, disclosure form completions, inspection reports, etc.
- Metrics on turnaround times: how long applications take, how quickly contracts are signed, or how quickly leases are renewed.
- Data on form usage: which templates are most used, where workflows are getting delayed (by stage or user)
- Owner or stakeholder portals for transparent reporting and document sharing
- Insight tools to identify inefficiencies, compliance gaps, or bottlenecks in document management
These tools help you continuously optimize and scale your operations.
