Transforming property operations with end-to-end digital solutions, from managing rental applications to lease renewals and property inspections, Paxform streamlines every stage of the real estate lifecycle. Automate your workflows, simplify document management, and deliver seamless client experiences, whether you manage a single HOA or a multi-location portfolio.
Streamline the leasing process with digital applications, integrated background checks, and automated reference verification that accelerate qualified tenant placement.
Streamline every real estate transaction with autofillable disclosure forms, offer documents, and e-signature enabled agreements. You’ll spend less time chasing signatures and more time closing deals.
Use mobile-friendly property inspection software with photo, video, and condition check capabilities. Automate report generation and access everything securely from one place, no paperwork needed.
Generate lease agreements in minutes, collect electronic signatures online, and automate lease renewal workflows. Paxform makes managing contracts faster and more secure.
Screen vacation guests, confirm property rules, and manage stay-related documentation with ease. Paxform gives you the control you need to run short-term rentals smoothly.
Digitize tenant maintenance requests with real-time submission, photo uploads, and issue tracking. You’ll respond faster, reduce miscommunication, and improve tenant satisfaction.
Schedule virtual or in-person showings with digital booking forms, prospect data collection, and follow-up workflows. Perfect for managing high volumes across units or locations.
Give owners visibility with secure client portal reporting, document sharing, and performance dashboards. Paxform helps you build trust with transparency and efficiency.
Digitize HOA forms, from rule violations to architectural requests and centralize communication with residents. Keep your community connected and your workflows compliant.
In today’s digital world, effective information management is critical for individuals and organizations alike. Paxform delivers tailored solutions that address the specific needs of personal users, businesses, and enterprise-scale operations—all built on our foundation of security, control, and efficiency.
- Rental applications
- Tenant screening authorizations
- Lease agreements
- Move-in/move-out inspections
- Maintenance requests
- Renewal offers
- Notice to vacate forms
- Tenant communication logs
- Lease violation notices
- Security deposit disposition forms
- Guest screening applications
- Property rules acknowledgments
- Special request forms
- Check-in instructions
- Damage reports
- Guest satisfaction surveys
- Owner approval requests
- Maintenance scheduling
- Cleaning inspection checklists
- Occupancy reporting
- Property disclosure statements
- Purchase offers/contracts
- Inspection response forms
- Commission agreements
- Settlement statements
- Contingency release documentation
- Repair request negotiations
- Listing agreements
- Buyer agency agreements
- Closing coordination checklists
- Commercial lease applications
- Tenant improvement requests
- Certificate of insurance tracking
- Maintenance service authorizations
- Lease abstract documentation
- Space planning requests
- Building access requests
- Tenant satisfaction surveys
- Common area maintenance reconciliations
- Lease renewal negotiations
We begin by understanding your property portfolio, from residential units to commercial spaces. You get a tailored strategy that aligns with your operational structure and documentation types, not a one-size-fits-all system.
Our team works closely with yours to review how information currently flows through your organization. You’ll see where automation can simplify tasks and eliminate repetitive manual steps across your leasing, screening, and inspection processes.
Once your workflows are mapped, we configure Paxform to match them precisely. You stay in control while we handle the technical side, ensuring your forms, fields, and routing logic fit your real-world processes.
You won’t need to overhaul existing systems. Paxform integrates smoothly with your current property management software, CRMs, or accounting tools. We’ll help you connect the dots so data moves securely and automatically.
From leasing officers to maintenance coordinators, your teams will get hands-on training built around their actual tasks. You can expect quick onboarding, clear guides, and support that keeps your staff productive from day one.
We provide branded materials and walkthroughs to help tenants, owners, and vendors understand how to use your new digital workflows. You’ll receive templates, email scripts, and onboarding pages that reduce confusion and improve adoption.
Features
Residential
Commercial
Specialty Retail
Digital Forms
Document Collection
Photo Documentation
E-Signatures
Workflow Automation
Background Screening
Mobile Access
System Integration
Reporting Dashboard
Secure Client Portal
Custom Branding
Analytics
Paxform’s real estate solutions incorporate multiple efficiency features designed specifically for property operations:
- Automated workflows that reduce manual processing steps
- Digital document generation that eliminates duplicate entry
- Integrated screening and verification processes
- Mobile inspection tools that streamline property assessments
- Maintenance coordination with automated routing and tracking
- Lease management with renewal automation and notifications
- Owner communication tools that reduce administrative overhead
- Analytics that identify operational improvement opportunities
Our implementation team works closely with your property management leadership to identify and address key operational bottlenecks through targeted digital transformation.
Yes, Paxform offers integration capabilities with major property management systems, accounting platforms, tenant screening services, and real estate transaction management tools. These integrations can be implemented through standard connectors for popular platforms like Yardi, AppFolio, Buildium, and MRI, or through custom API connections for proprietary systems. Our real estate team has extensive experience connecting Paxform with the specialized systems used throughout the property management and real estate industry.
Paxform elevates tenant and client experiences through multiple features designed specifically for real estate relationships:
- Streamlined application processes that reduce friction
- Mobile-friendly maintenance requests with status updates
- Self-service portals for document access and account management
- Transparent communication throughout property processes
- Digital lease execution and renewal convenience
- Structured feedback collection for continuous improvement
- Simplified payment options through integrated processing
- Personalized communication based on relationship stage
These capabilities combine to create efficient, resident-centered experiences that improve satisfaction and retention while reducing administrative burden.
Paxform provides comprehensive tools for property condition management:
- Customizable inspection templates for different property types
- Mobile inspection applications that work on any device
- Photo and video documentation capabilities
- Comparative reporting to track condition changes over time
- Integration with maintenance systems for issue resolution
- Signature capture for condition acknowledgment
- Automated report generation with consistent formatting
- Secure storage of all property condition records
These features transform property inspections from paper-based challenges to streamlined digital processes with comprehensive documentation that protects both property owners and occupants.
Absolutely. Paxform’s real estate solutions can be extensively customized for specific property types, management approaches, and business models. Our platform includes templates for common real estate processes, but every implementation is tailored to your organization’s specific terminology, workflow requirements, and client experience vision. This customization ensures the solution fits your unique portfolio requirements rather than forcing process changes to accommodate software limitations.
Implementation timelines vary based on complexity, but many real estate organizations successfully deploy initial Paxform solutions within 4-6 weeks. Our implementation approach emphasizes minimal disruption to operations, with phased deployment that allows you to transform one property process at a time. We work closely with your management and IT teams to ensure implementation aligns with your business rhythm and leasing cycles, often beginning with pilot properties before full portfolio deployment.