Healthcare providers face rising pressure to deliver fast, digital-first care while meeting strict security and compliance standards. Paxform helps you manage data, documents, and workflows with secure, intelligent forms, from intake to consent to clinical reporting.
You can simplify the first step of care with digital patient intake forms that eliminate waitroom delays. Collect insurance, consent, and history before appointments—reducing friction and boosting data accuracy. Forms adapt to each patient, so you never miss critical details.
Use a smart queue management app to reduce perceived wait times and create a smoother in-facility experience. With virtual check-ins, real-time appointment status updates, and digital notifications, your teams stay focused and patients stay informed.
Capture and store legally sound consents with ease. Whether it’s surgical procedures, data sharing, or clinical trials, our consent management platform ensures complete documentation, traceability, and digital authorization.
Prepare patients for remote care with digital readiness tools. From pre-visit assessments to tech checks and follow-ups, you enable smooth virtual consults and improve the effectiveness of telehealth services.
Enable structured, fast, and accurate digital documentation from assessments to medical history to screening logs. Forms integrate into your EHR system, ensuring consistent and compliant data flow across care teams.
Secure messaging for medical practices enhances trust and speed. Send appointment reminders, clinical updates, and follow-ups through encrypted, HIPAA-compliant channels. Patients stay engaged, and your staff gains clarity.
Empower patients to submit detailed, dynamic medical histories that evolve with their responses. Data flows into structured formats that reduce manual transcription and increase clinical clarity.
Automate healthcare provider onboarding and document verification. Manage credentials with secure uploads, automated follow-ups, and real-time status tracking for HR, legal, or clinical operations teams.
You can measure experience outcomes with automated patient feedback forms. Surveys are sent instantly after appointments, giving your team real-time insights to improve quality and care delivery.
In today’s digital world, effective information management is critical for individuals and organizations alike. Paxform delivers tailored solutions that address the specific needs of personal users, businesses, and enterprise-scale operations, all built on our foundation of security, control, and efficiency.
- New patient registration
- Health history questionnaires
- Insurance verification forms
- Consent to treat documentation
- HIPAA acknowledgments
- Medical records release authorization
- Appointment request forms
- Referral request forms
- Patient communication preference forms
- Symptom assessment questionnaires
- Pre-admission registration
- Surgical consent forms
- Advance directive documentation
- Discharge instruction acknowledgments
- Inpatient satisfaction surveys
- Family/caregiver authorization forms
- Financial assistance applications
- Patient portal enrollment
- Transfer of care documentation
- Dietary preference forms
- Specialty-specific intake forms
- Procedure-specific consent forms
- Chronic condition monitoring logs
- Home care instruction acknowledgments
- Therapy progress documentation
- Medical device registration forms
- Clinical trial consent documentation
- Pain assessment forms
- Functional assessment questionnaires
- Behavioral health screening tools
We work with your compliance and IT teams to assess your existing policies and ensure the platform meets HIPAA and industry-specific standards from day one.
Your current processes are evaluated for friction points and improvement areas. Then we map digital workflows around your existing operations and specialties.
Our team ensures your digital forms integrate with your EHR system securely and effectively—supporting smooth data transfers, updates, and access control.
Whether for ambulatory clinics or enterprise hospitals, our solutions are tailored to match the forms, consent needs, and documentation styles of your facility.
We onboard your clinical and administrative teams with role-specific training, so everyone—from front-desk to CMO—knows how to use the tools.
We support rollout with patient-ready materials, helping users navigate the digital experience easily and confidently, no matter their tech ability.
Features
Ambulatory
Hospitals
Specialized Care
HIPAA Compliance
EHR Integration
Digital Intake
Consent Management
Queue Management
Telehealth Support
Secure Messaging
Mobile Optimization
Clinical Documentation
Patient Feedback
Custom Branding
Analytics Dashboard
Paxform’s real estate platform delivers multiple efficiency-enhancing features tailored for property operations:
- Workflow automation that eliminates repetitive manual processing steps
- Digital forms & document generation—including purchase agreement templates, rent-to-own forms, and property disclosure forms—to avoid duplicate entry
- Integrated screening, verification & data collection tools for tenant applications and background checks
- Mobile inspection & condition documentation tools (photo/video, condition reports)
- Automated maintenance coordination with request tracking and routing
- Lease and contract management (renewals, digital signatures) with notification automation
- Owner communication portals and dashboards to reduce administrative overhead
- Analytics & reporting to identify bottlenecks and improvement opportunities
Our implementation team works with your leadership to map out current workflows and apply digital transformation targeted at your biggest time sinks.
Yes. Paxform supports integration with major property management systems, accounting platforms, CRMs, and tenant-screening or transaction management tools. We offer:
- Standard connectors for popular platforms (e.g., Yardi, AppFolio, Buildium, MRI)
- Custom API integrations for proprietary or less-common systems
- Real-estate transaction documentation synchronization: contracts, forms, disclosure statements, etc., stay aligned between systems
We ensure data flows securely and automatically, so you don’t duplicate entries or manage mismatched documents.
Paxform improves client and tenant experience via tools that make real estate workflows smooth, transparent, and user-friendly:
- Streamlined application/lease agreement template processes that reduce friction
- Self-service portals for document access (e.g., lease, disclosure, inspection reports)
- Mobile-friendly submission of maintenance requests + real-time status updates
- Clear communication at each stage (application → contract → move-in → renewal)
- Digital signatures and contract automation for real estate forms & purchase agreements
- Feedback collection & surveys to continuously improve service
These features increase satisfaction, reduce delays, and improve retention.
With Paxform, you get a modern, mobile-friendly inspection and documentation system:
- Custom inspection templates & condition checklists for different property types
- Use of mobile apps/devices for photo, video, signature capture & condition reporting
- Comparative and historical reports to track wear, damage or changes over time
- Integration with maintenance systems to tie inspection findings to repair workflows
- Automated report generation with consistent formatting & secure document storage
This ensures full condition documentation, faster inspections, and protects both the owner’s and the tenant’s interests.
Absolutely. Paxform’s real estate document automation platform is built for flexibility:
- Templates for common real estate forms: lease agreements, purchase agreements, disclosure forms, rent-to-own contracts, etc.
- Customization of workflows and terminology to match your business model (residential, commercial, short-term rentals, HOAs, etc.)
- Configurable routing, form fields, and user roles based on your management structure
- Branding, portals, and forms adapted to your style and compliance requirements
You don’t need to change your processes to fit the software—it fits your processes.
Deployment time depends on complexity, portfolio size, and integration needs, but many clients see an initial rollout in 4-6 weeks. Key steps:
- Portfolio and process assessment
- Workflow evaluation & mapping
- Solution configuration (forms, document templates, contracts, inspection templates, etc.)
- Integration planning with your existing tools (PM systems, accounting, CRM)
- Staff training & client/tenant education
We can phase deployment, starting with one property type or process (e.g., lease agreements or inspections) so you get value quickly while scaling out.
Paxform offers a library of real estate forms and disclosure tools to ensure compliance and transparency:
- Property disclosure forms, seller’s statements, and required legal disclosures in purchase or lease contracts
- Standardized property inspection forms and condition disclosure templates
- Rent-to-own agreement forms, purchase agreements, offer & counter-offer templates
- Electronic signatures and autofill features to simplify document creation
- Version control and audit trails so you can track who completed, edited, or signed which form
These tools help you reduce legal risk, keep documentation consistent, and improve regulatory compliance.
Protecting sensitive data, tenant info, contract terms, screening reports is integral to Paxform’s design:
- Secure cloud storage with encryption for both in transit and at rest
- Role-based access control: define who can view, edit, sign, or download documents
- Audit logs tracing document creation, changes, and form submissions
- Compliance with relevant data protection and real estate regulations (depending on region)
- Frequent backups and disaster recovery plans for document management
This gives property managers, realtors, owners, and tenants confidence that their forms, contracts, and records are safe.
Yes. Paxform supports end-to-end workflow automation throughout the real estate lifecycle:
- Tenant applications → background screening → approval
- Lease agreement generation using templates, disclosure forms, and e-signatures.
- Move-in / move-out inspections with automated scheduling and condition documentation
- Maintenance request submission, tracking, and repair approvals
- Lease renewals are triggered automatically with notifications and contract templates
- Owner reporting and commission or settlement workflows
Automation reduces manual handoffs, speeds up processes, and improves consistency across forms and contracts.
Paxform includes built-in reporting and analytics tailored for document and contract lifecycle management:
- Dashboards showing status of pending lease & purchase agreements, disclosure form completions, inspection reports, etc.
- Metrics on turnaround times: how long applications take, how quickly contracts are signed, or how quickly leases are renewed.
- Data on form usage: which templates are most used, where workflows are getting delayed (by stage or user)
- Owner or stakeholder portals for transparent reporting and document sharing
- Insight tools to identify inefficiencies, compliance gaps, or bottlenecks in document management
These tools help you continuously optimize and scale your operations.
