Transform form submissions into scheduled appointments automatically. Connect Paxform with Google Calendar to eliminate manual scheduling, send automatic meeting invitations, and keep your team synchronized.
Build By
Google Calendar
Visible On
Paxform
Pricing
Free and paid subscriptions available
Supported Languages
English, French, German, Japanese, Portuguese, Spanish
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The Paxform Google Calendar integration streamlines appointment scheduling and event management by automatically creating calendar entries from form submissions. Whether customers are booking consultations, employees are requesting meetings, or participants are registering for events—every submission can generate a properly scheduled calendar event with all relevant details.
This integration is essential for service-based businesses, healthcare providers, educational institutions, and any organization that schedules appointments or events through forms. By eliminating the back-and-forth of manual scheduling and automatic event creation, you reduce no-shows, prevent double-bookings, and ensure everyone has accurate calendar information the moment a form is submitted.
- Connect Your Google Account
Authenticate Paxform with your Google Calendar using OAuth 2.0. Grant permissions to create events on designated calendars while maintaining security over your calendar data.
- Configure Event Templates
Define how form submissions translate to calendar events. Map form fields to event titles, descriptions, locations, and attendee lists. Configure duration, reminder settings, and calendar selection.
- Set Up Scheduling Rules
Determine when events are created—immediately upon submission, after approval, or based on date/time fields in the form. Handle timezone conversions automatically for global scheduling.
- Automatic Event Creation
When forms are submitted, Paxform generates Google Calendar events with complete information, sends invitations to relevant attendees, and manages the entire scheduling process automatically.
Client Consultation Booking
Enable clients to book consultation appointments that automatically appear on your team’s calendars.
- Create calendar events from consultation request forms
- Assign appointments to specific team members based on specialty or availability
- Send automatic Google Calendar invitations to clients
- Include video conference links (Google Meet) in calendar events
- Set reminders at 24 hours and 1 hour before appointments
- Block time on consultant calendars to prevent double-booking
Healthcare Appointment Scheduling
Streamline patient appointment booking with automated calendar management.
- Generate appointments from patient intake and scheduling forms
- Route to appropriate provider calendars based on appointment type
- Include patient contact information and appointment reason in event details
- Send calendar invitations with office location and parking instructions
- Configure buffer time between appointments for provider preparation
- Integrate with telehealth platforms for virtual visit links
Event Registration Management
Convert event registration forms into attendee calendar entries and organizer schedules.
- Add events to attendee calendars upon registration confirmation
- Create organizer calendar blocks for event setup and breakdown time
- Send event updates automatically when details change
- Include venue information, parking details, and agenda in calendar description
- Schedule pre-event reminders at customizable intervals
- Track attendance with calendar response tracking
Interview Scheduling
Automate interview calendar management for HR and hiring teams.
- Create interview slots from candidate availability forms
- Send calendar invitations to candidates and interview panel members
- Include interview format (in-person, video, phone) and joining instructions
- Attach candidate resumes or portfolios to calendar events
- Block interviewer calendars to prevent scheduling conflicts
- Schedule automated reminders for interview preparation
Equipment & Resource Booking
Manage shared resource reservations through calendar-based booking systems.
- Create calendar entries for conference room reservations
- Block equipment calendars (vehicles, cameras, projectors) when booked
- Include usage instructions and resource location in event details
- Send confirmation emails with booking details to users
- Prevent overlapping reservations with availability checking
- Track resource utilization through calendar activity
Class & Training Registration
Coordinate educational sessions by automatically scheduling registered participants.
- Add training sessions to employee calendars upon enrollment
- Send class schedules to students with course materials links
- Create recurring events for multi-session courses
- Include instructor information and classroom location details
- Schedule reminder notifications before each class session
- Track attendance through calendar acceptance status
Service Call Scheduling
Dispatch field service technicians with automated calendar-based job assignments.
- Create service calls on technician calendars from customer request forms
- Include customer address, contact information, and service details
- Route jobs based on technician location and specialization
- Estimate travel time and schedule appropriate appointment windows
- Send customer confirmation with estimated arrival window
- Update calendars in real-time as job status changes
Meeting Room Management
Automate meeting room reservations and prevent double-booking conflicts.
- Reserve meeting rooms from internal booking forms
- Check room availability before confirming reservations
- Send calendar invitations to meeting attendees with room details
- Include building access instructions for external visitors
- Schedule reminders for meeting organizers to prepare materials
- Track meeting room utilization for facility planning
Seamlessly synchronize form submissions with Google Calendar to automate appointment scheduling, event management, and team coordination across your organization.
- Automatic Event Generation: Create calendar events immediately upon form submission
- Custom Event Titles: Use form fields to generate descriptive event names
- Dynamic Descriptions: Populate event descriptions with submission details and custom text
- Location Mapping: Extract location from form fields or set fixed venue information
- Duration Control: Set event length based on form selections or fixed durations
- All-Day Events: Create full-day calendar blocks for conferences, holidays, or deadlines
- Primary Calendar: Default events to user’s primary Google Calendar
- Secondary Calendars: Route events to specific sub-calendars by form type
- Shared Calendar Support: Create events on team or resource calendars
- Conditional Routing: Send events to different calendars based on form responses
- Multi-Calendar Sync: Create duplicate events across multiple calendars simultaneously
- Resource Calendars: Manage conference rooms, equipment, and facility bookings
- Calendar Permissions: Respect Google Calendar sharing and access permissions
- Automatic Invitations: Send Google Calendar invites to form submitters
- Multiple Attendees: Include team members, clients, and stakeholders automatically
- Guest Permissions: Configure whether attendees can modify events or invite others
- Optional Attendees: Distinguish between required and optional participants
- External Guests: Invite people outside your Google Workspace organization
- RSVP Tracking: Monitor attendee acceptance status through calendar responses
- Date/Time Field Mapping: Use form date-time fields for precise scheduling
- Relative Scheduling: Create events X days/hours after submission (e.g., “next business day”)
- Business Hours Only: Restrict event creation to working hours automatically
- Timezone Conversion: Handle submissions from different timezones accurately
- Availability Checking: Verify calendar availability before booking (Premium feature)
- Buffer Time: Add preparation or cleanup time before/after appointments
- Automatic Event Generation: Create calendar events immediately upon form submission
- Custom Event Titles: Use form fields to generate descriptive event names
- Dynamic Descriptions: Populate event descriptions with submission details and custom text
- Location Mapping: Extract location from form fields or set fixed venue information
- Duration Control: Set event length based on form selections or fixed durations
- All-Day Events: Create full-day calendar blocks for conferences, holidays, or deadlines
- Email Reminders: Schedule email notifications before events (hours/days/weeks)
- Popup Reminders: Create browser/mobile popup alerts for desktop and app users
- SMS Notifications: Send text message reminders for critical appointments (requires SMS service)
- Multiple Reminders: Configure several reminder intervals per event
- Custom Reminder Text: Include specific instructions or preparation notes in reminders
- Attendee-Specific Reminders: Set different reminder schedules for different participants
- Tentative Events: Create provisional bookings pending approval or confirmation
- Confirmed Events: Mark events as confirmed automatically upon approval
- Cancellation Handling: Delete or mark events as cancelled if forms are rejected
- Status Updates: Modify event status as forms progress through workflows
- Free/Busy Marking: Control whether events show as busy or free time
- Custom Fields: Populate Google Calendar custom fields with form data
- Color Coding: Assign calendar colors based on event type, priority, or form category
- Event Attachments: Include form PDFs or uploaded documents with calendar events
- Private Events: Mark events as private to hide details from other calendar viewers
- Event Links: Add URLs to forms, confirmation pages, or related resources
- Rich Descriptions: Format event descriptions with HTML for better readability
- Working Hours: Respect user working hours when scheduling events
- Out of Office: Check for out-of-office settings before creating events
- Focus Time Protection: Avoid scheduling during designated focus time blocks
- Meeting-Free Periods: Honor no-meeting hours or days policies
- Time Zone Display: Show events in attendees’ local timezones
- Daylight Saving: Automatic adjustment for DST transitions
- Room Finder: Automatically suggest available meeting rooms by capacity
- Equipment Booking: Reserve projectors, vehicles, or other shared resources
- Resource Calendars: Manage resource availability through dedicated calendars
- Conflict Prevention: Block resources to prevent double-booking
- Capacity Management: Track room occupancy and equipment availability
- Checkout/Return: Schedule equipment pickup and return times
- Approval-Based Scheduling: Create events only after submission approval
- Conditional Event Creation: Generate events based on specific form responses
- Multi-Stage Workflows: Update events as submissions progress through stages
- Cancellation Workflows: Handle event deletion for rejected or cancelled submissions
- Rescheduling Support: Update events when form data is modified
- Scheduling Metrics: Track number of events created per form type
- Utilization Reports: Monitor calendar occupancy and resource usage
- No-Show Tracking: Identify patterns in cancelled or declined events
- Response Rates: Measure attendee acceptance rates by event type
- Booking Trends: Analyze peak booking times and popular time slots
- Calendar Activity: Dashboard showing integration health and recent events created
- OAuth 2.0 Authentication: Secure connection with automatic token refresh
- Permission Scoping: Request only necessary calendar permissions
- Private Event Support: Maintain confidentiality for sensitive appointments
- Access Control: Respect Google Calendar sharing settings and user permissions
- Data Encryption: All data transmitted securely between systems
- Audit Logging: Complete record of all calendar events created via Paxform
- Conflict Detection: Identify and alert on scheduling conflicts
- Duplicate Prevention: Avoid creating multiple events for same submission
- Validation Checking: Verify date/time validity before event creation
- Retry Logic: Automatically retry failed event creation attempts
- Error Notifications: Alert administrators when events fail to create
- Sync Monitoring: Dashboard showing integration status and recent activity
